Leader CollaboRATE FAQs

  • You are currently viewing the Leader CollaboRATE FAQs. If you prefer to view this as a document, you can access the Leader CollaboRATE FAQs here.

  • What is CollaboRATE?

    • CollaboRATE is Denver Public Schools’ annual all-employee survey, designed to provide leaders, their teams and DPS as a whole with feedback to help us grow and improve.
    • Employees must have been hired before Nov. 1, 2018, to be eligible to take the 2019 survey.
    • The survey window is open from Jan. 4–Jan. 18.

  • How do I take the CollaboRATE Survey?

    • On Jan. 4, you will receive an email from K12 Insight to complete the survey. The survey will take about 15–30 minutes to complete. Once you complete the engagement portion, you will provide feedback on your direct leader and other leaders as appropriate. At the end of the survey, you will be asked to answer voluntary self-identification questions.

    • Employees will continue to receive reminder emails from K12 Insight until they have completed both the CollaboRATE engagement and direct leader feedback surveys. These emails will contain three links:
      • CollaboRATE survey link: This link allows you to take the entire CollaboRATE survey and provide feedback to direct/indirect leaders all in one sitting.
      • Direct leader feedback link: This link is to be used if you submit your engagement survey portion but need to revisit the survey to complete your direct leader feedback survey.
      • Other leader feedback link:  This link is to be used if you have submitted feedback to your direct leader but need to revisit the survey to complete feedback for additional leaders.

    • As a leader, you will also receive participation emails that allow you to track the participation rate of your team.

    • To simplify the login process, the survey platform allows you to use your DPS username and password to log in. Your sign-on is not connected with the data you provide in the survey.

    • You can now take the survey on your mobile phone! Simply access the K12 Insight email from your phone and click on the link to begin.

    • If you have any issues accessing the survey/participation screen once you log in, please clear your cookies and try again. Follow these directions to clear your cookies.

  • What’s new this year?

    • DPS is introducing additional self-identification questions to more holistically understand the diversity of our community and to continue to create a culture of belonging. In the CollaboRATE survey, we will ask DPS team members to voluntarily and confidentially self-identify their sexual orientation, gender identity, disability and race/ethnicity. You can learn more about the definitions related to these categories here.
      • Make sure you read the Self-Identification FAQs to learn more about why the data is being collected, how it will be used and how the data will be secured and kept confidential.

    • We received feedback from numerous leaders and team members across DPS that the leader survey was too long. We heard you! This year, the leader surveys have been shortened by almost 20% for the average teacher.

    • Some questions in our leader surveys have been shown to have potential bias. As a result, we worked with leaders to revise and shorten the surveys to help mitigate bias.
      • What does this mean for team members taking the survey?
        • Unconscious biases are social stereotypes about certain groups of people that individuals form outside their own conscious awareness. Everyone holds unconscious beliefs about various social and identity groups, and these biases stem from one’s tendency to organize social worlds into categories.
        • Be aware of your own unconscious bias as you answer the questions in the leader survey.
        • Read “Bias Interrupters” to learn more about identifying and interrupting bias.

  • What conversations should I have with my team before CollaboRATE?

    • CollaboRATE is a confidential survey that helps us all to grow, strengthen our teams and become better for our students. Responses will not be tied back to you.

    • We have moved to a single sign-on platform. To access the survey, you will use your DPS username and password to log in, however, your sign-on is not connected with the data you provide in the survey.

    • For school leaders, please explain to your team that school-specific questions are meant to provide feedback on the entire school team.

    • Principals will be asked to answer a number of questions about “MY DEPARTMENT.”  Principals, please think about your network/ED when answering questions about “MY DEPARTMENT.”

    • Central support team members will be asked to answer a number of questions about “MY DEPARTMENT.” Each leader should inform their teams on how to interpret “MY DEPARTMENT” for the purpose of the survey. Discuss this decision with your leadership team.
      • For example: Should the Talent Management Team interpret MY DEPARTMENT as all of HR, or specifically as the Talent Management Team?
      • For example: Should the Hilltop terminal interpret MY DEPARTMENT as all of Transportation, or specifically as the Hilltop team?

    • New, voluntary self-identification questions: This year, there will be a section in CollaboRATE where you can voluntarily answer a series of self-identification questions.
      • Collecting self-identification data involves asking employees about their sexual orientation, gender identity, disability and race/ethnicity.
      • Collecting this data will help us better understand the landscape of identities that make up Team DPS and identify the targeted support and initiatives that are needed to drive a culture of inclusion.
      • The LGBTQ+ Belong group advocated for the opportunity to leverage the CollaboRATE survey as a way to self-identify and set a baseline measure of employee engagement and satisfaction.
      • Make sure you read the Self-Identification FAQs to learn more about why the data is being collected, how it will be used and how the data will be secured and kept confidential.
      • Your responses will be kept completely confidential and will not be tied back to you or become part of your employment record in any way. Your manager will not have access to your responses.
      • While answering the self-identification questions is completely voluntary, your CollaboRATE participation helps us all to grow, strengthen our teams and become better leaders, educators and advocates for our students.

  • Can I forward the survey? What if someone didn’t receive it?

    • Please do not forward the survey, as each email contains a unique link for each employee.

    • If you or someone you know did not receive the K12 Insight email with the unique survey link:
      • Search your inbox and deleted items for “K12 Insight”
      • Wait until the next morning. You will receive an email from K12 Insight every other morning at 6 a.m. from Jan. 4 to Jan. 18 until you complete the survey.
      • Email: DPScollaborate@dpsk12.org  

  • Are my answers confidential?

    • Yes. This is a confidential survey. CollaboRATE is administered by DPS with support from K12 Insight on the Qualtrics Platform.

    • Your responses are strictly confidential. In order to better understand employee engagement and experience, a small number of DPS analysts will access and analyze the data. These analysts will treat the data with absolute confidentiality. Nobody beyond the analysts will have access to individual-level data.

    • Please note: We may be required to disclose responses by law, court order, or government regulation, or in emergencies (e.g., threat of harm to others).  

  • How will my responses be shared?

    • All information you provide is confidential – leaders/supervisors will not receive individual employee responses. Only leaders with five or more responses will receive a report that groups all employee feedback into an aggregate format, which means they will not be able to identify how you personally responded to any question.

    • Leaders with five or more responses will be able to see a summary of the open-ended comments. Although the comments will not be tied to any individual person, please use the open-ended comment space to provide constructive feedback.

    • Reports do not tie participants to their responses. Rather, the final reports will only include aggregated results and open-ended responses, which means no one reviewing the survey results will be able to identify how you personally responded to any question. In addition, the aggregated responses will only be shared at the district level. Your manager will not have access to any information about how you personally responded to the survey.

    • District-level reports may also indicate how the entire population responded, how specific schools responded, or what percentage of staff members participated.
      • An example of how the data would be reported is: Overall XX% agree or strongly agree that “At DPS, diversity and inclusiveness are appreciated and encouraged.” However, only XX% of XYZ group answered favorably.

  • How will results be used as part of my and other leaders' performance reviews and development?

    The CollaboRATE survey results will be incorporated into the growth and performance systems for leaders. For principals, assistant principals and deans, this will be a component of LEAD. For Senior/Team Leads, it is used as a development tool. For central support leaders, feedback will be used as a component of LIFT (Leadership Investment Framework for Talent).

  • What if I set goals based on questions that are no longer part of the CollaboRATE survey?

    A reference document will be provided when leader results are released on Jan. 30 to help guide you on the items that have been removed or revised. 

  • Who provides me feedback?

    • Participants will be able to provide confidential feedback on both direct and indirect leaders. For school-based staff, this will include principals, assistant principals, deans and if applicable, Senior/Team Leads. Principals will also be able to provide feedback on multiple ISs/OSs/EDs.

    • Central support staff will provide feedback on leaders who have supervised them (directly or indirectly) within the past 12 months.

    • When you get your report, there will be a data filter for relationship type. By offering the choice to give feedback to both direct and indirect leaders, it ensures that more leaders receive feedback to help them grow and develop. As we continue to transform into a learning organization, this is key as we focus on strategies of culture and leadership to meet our Denver Plan 2020 goals.

    • For principals, you can filter your results by bargaining unit and select Denver Classroom Teachers’ Association. This filtered dataset is comprised of teachers who report to you in Infor and will contribute to the body of evidence for your LEAD evaluation.

  • How do my team members find me in the survey to give me feedback?

    Your direct reports will automatically receive a survey to give you feedback. Additionally, team members can search for other leaders by using their full name as it appears in the DPS system. Please make sure you provide this information to your team before they start the survey.

  • Does every leader receive results?

    • To receive individual results, a leader must have at least five different people submit feedback.
      • Central support leaders: Encourage your direct reports and people you have supervised directly and indirectly within the last 12 months to provide feedback.
      • School-based leaders: Encourage your direct reports and people you have provided instructional leadership for over the past school year to provide feedback.

    • Leaders can log in to Qualtrics and monitor their participation daily. All employee feedback will be taken into account at the district level.

  • Will Senior/Team Leads receive feedback? How will that data impact them?

    Yes, Senior/Team Leads will receive feedback through CollaboRATE if they have five or more responses. Senior/Team Leads' CollaboRATE feedback will be used as a growth tool, rather than influencing their performance review.

  • How can I track participation?

    • On Jan. 4 you will receive an email from K12 Insight with a link to access the Qualtrics Participation Dashboard. Use your DPS username and password to log in. You can view the CollaboRATE dashboard daily to see your current number of responses throughout the survey window.

    • Please help us hear from all employees by encouraging your team to complete the survey. We had 78% total participation last year and we need your help to reach 100% this year! Remember, you need at least five responses in order to view your individual results.

  • When will I get the results?

    Leaders will receive an email with information to access their engagement and leader results on the CollaboRATE dashboard in April 2019.

  • What do I do with my results?

    Two of our Denver Plan 2020 strategies are culture and leadership. It is expected that all leaders share their engagement results with their team to build a strategic engagement and leader plan for 2019. Once results are released on Jan. 30, you will find the CollaboRATE Thrive Guide in the Qualtrics system and on The Commons. This resource can be used as a tool to help increase engagement and improve culture on your team. In addition, the Thrive Guide should be used to help understand your feedback and grow as a leader.

  • A note on survey data validity

    Within the other leader survey, the Qualtrics platform allows individuals to provide feedback on themselves and on the same person multiple times. This function is part of the system that we are not able to change during the survey window. Because of this, a full system audit will be completed once the survey closes on January 18. This will include running a script that deletes all self-responses and duplicate submissions. In the case of duplication submissions, if the individual fills out a direct leader response and other leader response for the same person, the direct response will be saved. If the individual filled out multiple other leader responses on the same person, only the most recent response will be saved and logged.

  • Who can I contact with questions?

  • General FAQS

    Contains information on the background and components of CollaboRATE, what's new this year, how to take the survey, and how to troubleshoot. Click here to view.

    Self-Identification FAQs

    Contains information on the importance of self-identification questions, confidentiality, definitions and more. Click here to view.

    Leader FAQs

    Contains information on how to support your team during CollaboRATE, tracking participation, results and more. Click here to view.

     

    Go back to the main CollaboRATE page.