Purchasing a vehicle

Departments interested in purchasing a vehicle must first complete the appropriate paperwork and submit it to the Don Penny, Fleet Manager.

Click here to download the Intent to Purchase Form (.pdf).

The completed form must be emailed to Donald_Penny@dpsk12.net for approval or denial. 

If the purchase is denied, the customer will receive the denial notification via email, CC'ing Strategic Sourcing, Risk Management and Receiving.

If the purchase is approved, the customer and Transportation Services will work together to review the request and agree upon a quote. Transportation Services will submit the agreed upon quote to Strategic Sourcing via email.

If the vehicle purchase is part of a state bid (less than $25,000) then the customer works with their director and/or financial partner to secure funding. The customer will also create a requisition in Lawson, including the quote number. Strategic Sourcing will release and issue a Purchase Order (PO) in Lawson and send the PO to the vendor. The customer. Transportation Services, Risk Management and Fixed Assets will also be copied on the PO.

If the vehicle is not part of a state bid (more than $25,000), the customer and Transportation Service will meet with Strategic Sourcing to begin bid process.