• Ongoing disinfection and cleaning protocols

    Facilities staff will ensure all facilities maintain a safe and healthy learning environment. Facilities leadership has collaborated with DPS Nursing Services and health officials to ensure proper products are used and best practices are followed. Facility Operations will perform our regular nightly cleaning programs and will take an aggressive disinfecting approach in line with our Facility Operations Infection Disease Outbreak program when a symptomatic person has been in a classroom or space.  

    Definition: Cleaning vs Disinfecting:  

    • Cleaning removes matter/debris from a surface such as food remnants or dust;
    • Disinfecting is done to mitigate microbes on a surface. The priority response action will be to focus on ensuring disinfecting is occurring regularly. There may still be some debris noticeable. 

  • Teacher/staff Disinfecting Support

    The staffing demands that have been created by COVID-19 response has necessitated a more collaborative and team approach to keep our classrooms sanitized. 

    • Teachers and staff will be supplied with spray bottles with disinfectant and microfiber rags to assist in preparing and disinfecting classroom high touch surfaces, desks, and work stations during the day.  The Building Manager will laundry the microfiber rags and return them weekly.  The building manager will refill the spray bottles as necessary. 
      • The disinfectant we are providing is automatically diluted into the spray bottle through a mixing valve for the safety of teachers and students. 
      • For general cleaning, spray and wipe the surface to remove food matter or soil.
      • To disinfect, spray the chemical on the surface, allow to air dry for 10 minutes, then wipe any excess chemical.          
    • Teachers and staff will be requested to disinfect desks in the classroom prior to any new students entering the classroom during the day. 
    • If there is a symptomatic student, or if there is a blood borne pathogen or bio discharge, or possible covid positive in the cohort/classroom, the teacher and students will leave the room for disinfecting and cleaning.  Teachers will not participate in this process for their safety.  The building manager will disinfect the room with a more aggressive chemical with a one minute contact time.  Once it is determined to be safe, the teacher and students can return to the classroom.   

    Breakfast and Lunch in the Classrooms:

    • Teachers will also be requested to assist in cleaning student’s desks both after breakfast and after lunch to remove food matter or soil from desktops. 
    • Classrooms will be provided a large trash bag for food contents, utensils, grab bags, trays and unconsumed food contents.  This bag will be inserted into barrels placed in hallways before both breakfast and lunch. 
      • Due to the opportunity for unwelcome critters, food trash should not be placed into the classroom trashcan, but instead into the liners provided. 
      • Milk can be emptied into the classroom sink. 
      • Most importantly, solid food items (including yogurt) must be placed in the trash liners, not the classroom sink, as classrooms sinks do not have garbage disposals. 
        • Clogged sinks in classrooms usually require the response of the district’s plumbing department to clear down line clogs, which can lead to the sink being unusable for a significant amount of time.             

     

  • When to contact your facility manager and how they support school leaders.

    The Building Facility Manager is the Point of Contact for building related questions or concerns. Your Building Manager is trained to ensure that work requests are submitted to the appropriate team for service response. In the event of an emergency, the Building Manager will notify the Facilities First Call Center (FCC) for immediate action and follow up. 

    For more information please refer to the Facilities Principal Handbook PRINCIPAL’S HANDBOOK.

  • Wayfinding Management

    As you define the wayfinding management of your building, stock sign templates have been saved to a folder for you to select and print as needed: COVID-19 stock signs.

  • Support During Remote Learning:

    Facility managers and custodians will be working and available to support during remote learning.

  • Building Upgrades & Modifications

    To prepare the building for students and staff to return, the building readiness team utilized industry best practices and standards to provide safe learning environments. The following updates were made to buildings:

    • Optimized HVAC ventilation/air exchange systems.
      • Filtration – the air handling units will get the maximum filtration that can be handled in the units up to MERV 13. Note: We have few that can handle above 13. In those instances we are going further.
      • Cleaning – all air handling units will be cleaned. For example, univents (the most common system in a classroom) will see the air intakes, coils, and air handling units cleaned
      • System Operation – Heating, Ventilation and Air Conditioning (HVAC) equipment will be tested by a 3rd party contractor. All issues discovered during testing are turned over to an engineering company to assess and fix all identified issues.
      • Outside Air – We’re increasing outdoor air intake in line CDC, Harvard’s TH Chan School of Public Health, industry bodies, engineering firms, and our own internal teams including Nursing. We’re working directly with two engineering firms to make it happen.
    • Upgraded nursing stations and created isolation rooms where necessary to meet health department standards so that all schools have a safe and functioning isolation space.
    • Installed water bottle fillers in schools below the 1:200 minimum DPS ratio.
    • Completed full facility cleaning and disinfecting.
    • Flushed domestic water lines.
    • Modified classroom setup to align with distancing recommendations.
      • Provided space seating/desks to allow for the greatest amount of social distancing feasible for the room size.
      • Turned desks to face in the same direction or structured to have students sit on only one side of tables, spaced apart.
    • Provided front office sneeze guards for all schools for installation with school leader guidance on location.
    • Provided desk dividers where needed subject to classroom/teaching station count and building size with final allocation to be managed by school staff.
    • Installed handwashing signs in all restrooms and symptom check signs at all main entrances.
    • Provided at least nine ‘wear a mask, cover cough, and don’t touch face’ posters for each building.

    Note: Due to the scale of effort required, some of the 200+ schools are not fully complete. In these instances, principals will be notified with expected completion dates.

  • Heat Mitigation

    • Use of fans and portable cooling units: August 2021 update - these units are now allowable. Please leverage in coordination with your facility manager
    • Closure due to excessive heat conditions: The heat mitigation protocols are currently being revised to align with the latest health and safety guidance. Leaders received updated heat closure information August 2021

Questions?

  • Please contact your manager, principal or operational superintendent with questions.