Newsletter Submissions

  • Our newsletters

    Communications publishes four newsletters to share messages with teachers, principals, instructional superintendents (ISs) and executive directors (EDs), managers (centrally located), and all members of Team DPS.

    Each newsletter is tailored to its respective audience, and the timing for distribution will help ensure that all audiences are receiving the information they need, when they need it. If you would like to submit information to be considered for inclusion in one of the newsletters, please complete the appropriate submission form accessible below.

    You can fill out the Share Your Good News form to submit announcements and celebrations to be featured on our external homepage and social media channels. 

    Surveys: Because of concerns about multiple survey requests of our school leaders and teachers, all survey requests must be approved by Chief Communications Officer Nancy Mitchell prior to publication in the newsletter cascade. Email her directly at nancy_mitchell@dpsk12.org at least one week in advance of your survey request.

    Please note: Changes to the newsletter cascade (effective Sept. 12, 2016)

    We want to let you know about a change in our newsletter cascade involving the IS/ED Weekly. Your message will still be seen by our Instructional Superintendents and Executive Directors but in a slightly different way.

    Based on feedback we have received, we will be sending our Principal Weekly newsletter to IS/EDs in place of the IS/ED Weekly at 6 a.m. Mondays. This will allow time for our IS/EDs to review the content and see exactly what their school leaders will be seeing, and to request changes if necessary. Principal Weekly will still be sent to school leaders at 6 a.m. Tuesdays.

    We have found that virtually all content submitted to IS/ED Weekly is also submitted to Principal Weekly. At the same time, we have had requests from IS/EDs to see exactly what their school leaders will be seeing. We hope this new process will allow us to reduce the workload of producing a separate newsletter, and cut down the number of submissions you have to make, while still meeting the needs of our IS/EDs.

    Have a message that needs to go to IS/EDs only and is not intended for school leaders? Please email Chief Communications Officer Nancy Mitchell at nancy_mitchell@dpsk12.org and we'll make sure it gets to the right place!

    Click on the images below to submit to an individual newsletter:

      Principal_Weekly    Teacher_Weekly    Team_DPS_Weekly    Manager_Monthly  

Newsletter submission deadlines and distribution schedules

  • Guidelines for newsletter content

    Your submission must be received by the above deadlines in order to be included in the following week's newsletters.

    We post all newsletter submissions to The Commons but we are selective about what is included in the weekly newsletters. We strive to include actionable information that is timely, pertinent and tailored to our newsletter audiences. Please remember that if your submission does not appear in a newsletter, it will appear online on The Commons. 

    • For events/professional learning (PL): All professional learning opportunities that appear in the newsletters are submitted by the Professional Learning Center. If you would like to submit a PL notice to the Professional Learning Center for inclusion in a newsletter, please contact professional_learning@dpsk12.org
    • Clarity: Refrain from using jargon and technical language in your submissions. Jargon and acronyms that are commonplace among your team members or in your department might not resonate with others. Submissions that are not clear to the intended audiences will be edited or rewritten. 
    • Length: The word limit for each entry is 150 words. Please include only important, need-to-know information (i.e. the who, what, when, where, why and how of your submission). Also, please spell out all acronyms. Attachments (images, .pdfs, .docs, etc.) are optional; please include the name(s) of the file(s) that accompany your submission. 
    • Alignment to district priorities: We want to make sure the newsletters support progress toward our shared goals. Messages that align to a larger district or departmental goal/priority will take precedence.
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