Will my manager receive confidential details about my request?
No. Your manager will know that you asked for an accommodation, and whether it was approved as a valid medical request. However, they will not receive any details regarding your medical situation or other confidential information in your request.
Is my job in jeopardy if I make an accommodation request?
No. By requesting a COVID accommodation, your job is not in jeopardy. You are protected under the CARES Act and DPS policy. We cannot guarantee any accommodations; however, DPS is making every effort to work through all requests as quickly as possible and provide accommodations where we can.
Am I “locked-in” to an accommodation solution?
No. Where possible, DPS will offer accommodations. You will have the ability to accept or deny your specific accommodation proposal. You will be involved in making the decisions for your accommodation and DPS will make every effort possible to offer an accommodation that suits your situation.
If your needs for accommodation change during your accommodation period, please contact your supervisor to discuss those changes and determine if changes are possible at that time. We cannot guarantee that changes to your accommodation will be available.
Who will communicate the results of my COVID-related accommodation request to me?
Your supervisor will reach out to you directly regarding your request and to discuss possible accommodations with you. This differs from our traditional ADA process. Due to a high volume of these requests and the unique situations of each school or location, we have partnered with supervisors to work through the review and approval process for COVID-related accommodation requests only. HR Partners are providing resources to supervisors to help this process go as smoothly as possible. Traditional ADA requests will still follow our regular process flow with the Leave of Absence Team.
If approved, you will receive a formal letter from DPS outlining your accommodation and accommodation period.
We have received a significant volume of requests. As there are several unique variables in each request, it takes some time to work through each one. We are reviewing them as quickly as possible. We appreciate your patience. Your supervisor will be in touch with you as soon as possible.
What if the district can’t fulfill my accommodation request?
We will make every effort to approve accommodations, but we cannot guarantee approval. The district will prioritize requests for vulnerable individuals and those with disabilities. All DPS employees are expected to work in-building unless your accommodation request is approved. If your accommodation request is denied, you may still have the option for a Leave of Absence under the CARES Act. For complete information about Leave of Absence requests related to COVID-19, visit our COVID Accommodations and Leaves Resource page on The Commons.
If my supervisor has said our whole team is staying remote, do I still need to submit an accommodation request?
No, in this case, you do not need to submit an accommodation request. You would only need to submit a request if your supervisor informs you of a return to work schedule and you still need accommodations.
I submitted my request using the Google form, do I need to resubmit it through Employee Space?
No, if you used the Google form for your request after our first communication, you do not need to resubmit your request in Employee Space. Your form has been received and we are working through the review process. You will receive next steps as soon as we are able.
Requesting a Payment for a ProComp 3.0 PDU (Completed after Aug 2019)
Use this How to Guide to complete your request.
Benefit Credit Changes & PERA
PERA has recently made some changes to the way they calculate your contributions. Because of this, we have changed the way your benefit credits look on your paystubs. You will still receive the same amount of benefit credits.
View These Articles to Learn More:
- Employee paystub changes effective 10/22/19
- For PERA Eligible employees prior to July 1, 2019
- For PERA Eligible employees on or after July 1, 2019
- For PERA Eligible & Grandfathered Employees Who Take Cash Instead of Benefits
The CARES Act and You
What does the CARES Act do?
Expanded use of HSAs
The CARES Act allows high-deductible health plans paired with Health Savings Accounts (HSAs) to cover telehealth services before a patient has met the plan deductible. Normal cost-sharing can still be imposed for telehealth visits, such as through co-pays that the plan may be require after the deductible is paid. This change is temporary and will end December 31, 2020.
The law also allows account holders use their HSAs, health reimbursement arrangements (HRAs) or flexible spending accounts (FSAs) to buy over-the-counter medical products, such as drugs and surgical masks, without a prescription. Further, it allows HSAs, HRAs and FSAs to pay for certain menstrual care products, such as tampons and pads, as eligible medical expenses. These are permanent changes and apply to purchases beginning January 1, 2020.
COVID-19 testing without cost-sharing
The CARES Act extends coronavirus testing (covered without cost-sharing and outside the deductible by fully insured and self-insured plans), as required by the Families First Coronavirus Response Act, to any services or items provided during a medical visit that results in coronavirus testing, including an in-person or telehealth visit to a doctor's office, an urgent care center or an emergency room. This coverage requirement remains in effect only while there is a declared public health emergency as defined under federal law.
About Coronavirus (COVID-19)
We are requiring that any employee who travels to a country that the CDC has determined to be a country with an Alert Level 2 or Warning Level 3 must notify their HR partner before returning to work. Information on Alert/Warning Levels can be found here.
Teachers generally have a contract end date of 7/31. If you intend to retire or resign from DPS, your resignation letter should indicate 7/31 to maximize your benefits coverage from DPS.
Colorado PERA will consider your retirement effective on the first of the month following your last physical day working.
Most teachers’ last day working this year is May 29, so Colorado PERA can make their retirement effective on June 1, even though their contract with DPS does not end until July 31. Contact Colorado PERA for details.
What is a ProComp 3.0 PDU?
A Professional Development Unit (PDU) is differentiated, action research learning with application to practice. They are designed to support teachers and SSPs to improve or acquire skills focused on topics of student need, including closing the opportunity gap. This is learning beyond opportunities provided during contract hours and provides educators with the autonomy to opt in to additional self-selected and self-directed development to advance their professional practice.
PDUs have 3 components – Study, Demonstration, and Reflection, completed through a 45 hour (minimum) course of study. The action research learning involves study of a topic that will benefit student growth, with simultaneous application of the learning content towards a specific problem of practice. The experiential learning afforded by PDUs empowers educators to demonstrate the implementation of the best instructional practices, and reflect on learning, change in practice, and student performance with peers.
For additional information on PDUs, see the FAQ document. Any questions not addressed in the PDU FAQs may be directed to the Professional Development Quality Specialist.
For more information, visit the ProComp 3.0 PDU page.
How do I read my paystub?
Visit this page for instructions on reading your paystub.
How do I enroll in and access/use my benefits?
Check out the Benefits Self Help Center for access to our comprehensive benefits packages.
If I don't pay union dues, am I still part of the employee association?
Yes. Regardless of whether or not you pay union dues, you are still a part of your designated employee association.
How do I receive my benefit credits and/or subsidies?
Benefit Credits: Listed as a negative "deduction” on your pay stub, Benefit Credits are automatically applied to discount the cost of your medical premium. A negative number under deductions means there is a credit back to you.
Medical Subsidy: This will not appear on your paystub, but will be automatically applied to discount the cost your medical premium.
Child Subsidy: This will not appear on your paystub, but will be automatically applied to discount the cost of your medical premium.
HSA or HMO Subsidy: HSA subsidies will be automatically added to your HSA account twice a month. HMO subsidies will be automatically applied to discount the cost of your medical premiums and will not appear on your paystub.
What happens if I need medical care outside of the Denver Metro area?
All individuals enrolled in an AETNA or Kaiser Permanente medical plan are covered for urgent and emergency care anywhere in the world. Covered means that expenses will apply towards your deductibles and out of pocket maximums, and insurance will cover the claim as if it were within the network. Urgent and emergency care are defined by each provider.
Routine services aren’t covered outside of the Denver Metro area, so make sure to get them before your trip if you’re traveling elsewhere. Routine services include prevention, exams, checkups, and services for ongoing medical conditions.
For those subscribers and dependents who are located in a state where Kaiser Permanente has a service area, the Visiting Member Services Brochure explains how to obtain a Visiting Member Medical Record Number and access care within the visiting Kaiser region. Care while visiting a Kaiser region is more comprehensive than care outside of a Kaiser region. Visiting members are able to get most of the same services in the region that they are visiting as they would in their home region. Please note that there are no age or time restrictions for Visiting Members.
If possible, talk through symptoms with your provider prior to visiting a medical facility.
Kaiser Permanente: 303-338-4545
What does "Self-Funded" mean for my benefits?
To help control rising costs, the District and our Benefits Board have been looking at new ways to administer some of our benefits. Rather than staying with a Fully-Insured model and paying set premiums to insurance carriers, we are transitioning to a Self-Funded model. Self-funding (or self-insured) is a financial model that allows DPS to take on the monetary risk of paying claims. Savings from administrative costs and fees are passed on directly to you.
What does Self-Insured mean for you this year?
- We will see an average of 4.4% increases in premiums this year. With a Fully-Insured model, that increase would have been 11%. By moving to a self-funded model, we are already saving nearly 7% on premium increases! Final rates will be available at the end of March.
- We will continue to provide the most robust and affordable benefits possible for you.
- You’ll get new ID cards from Aetna and Kaiser.
- There will be updated contact information for our carriers.
We are here to support you in making important decisions around your health. DPS offers a variety of benefits to meet your needs. From medical to dental insurance, employee discounts, child care support, life insurance, and retirement - DPS has you covered.
Take advantage of all your benefits and enroll during Open Enrollment, April 20-May 8. Be prepared to take action by reviewing your options early. The most up-to-date, accurate information on medical options, supplemental benefits, and so much more can be found on The Commons, whenever and wherever you need it.
Can’t find what you need?
Try our search engine feature at the top of the page.
Type what you’re looking for and The Commons will show you all related pages.
Need a bit more information? Send us an email at firstname.lastname@example.org or call 720-423-3900.