Newsletter Submissions

  • Newsletter End-of-Year Schedule
    Please note the end-of-year dates for our DPS newsletters. If you have questions, please email newsletters@dpsk12.org. If you have an immediate communications need after these year-end dates, please email sarah_freeman@dpsk12.org.

    • Leader Weekly: The last regular edition of Leader Weekly will be sent Tuesday, June 2 (with an advanced copy sent June 1). The deadline to submit for that edition is noon Thursday, May 28.
    • Teacher Weekly: The last regular edition of Teacher Weekly will be sent Wednesday, May 27. The deadline to submit for that edition is noon Thursday, May 21.
    • Team DPS Weekly: The last regular edition of Team DPS Weekly will be sent on Thursday, May 28. The deadline to submit for that edition is noon Tuesday, May 26.
    • Manager Monthly: This newsletter will continue to be sent on the third Wednesday of each month throughout the summer.


    Please check back soon to see the anticipated start dates for each newsletter in the 2020-21 school year.

     

    Our newsletters

    Communications publishes four newsletters to share messages with teachers, principals, instructional superintendents (ISs) and executive directors (EDs), managers (centrally located), and all members of Team DPS.

    Each newsletter is tailored to its respective audience, and the timing for distribution will help ensure that all audiences are receiving the information they need, when they need it. If you would like to submit information to be considered for inclusion in one of the newsletters, please complete the appropriate submission form accessible below.

    You can fill out the Share Your Good News form to submit announcements and celebrations to be featured on our external homepage and social media channels. 

    • Are you submitting a survey request? All survey requests must be approved by Communications prior to publication in the newsletter cascade. Email us directly at newletters@dpsk12.org at least one week in advance of your survey request.
    • Word counts and submission processes: We will limit the number of submissions included in each newsletter, and the maximum word count is 125 words per submission. You will be contacted by a member of the communications team if your submission is held for a future edition or if we believe another communication channel might be more effective.
    • Have a message that needs to go to IS/EDs only and is not intended for school leaders? Please email Communications at newsletters@dpsk12.org and we'll make sure it gets to the right place!

    Click on the images below to submit to an individual newsletter:

      Leader Weekly header    Teacher Weekly header  Team DPS Weekly Header   Manager Monthly header

Newsletter submission deadlines and distribution schedules

  • Guidelines for newsletter content

    Your submission must be received by the above deadlines in order to be included in the following week's newsletters.

    Please note: Based on extensive feedback, we will limit the number of submissions included in each newsletter, and we have changed the maximum word count to 125 words per submission. You will be contacted by a member of the communications team if your submission is held for a future edition or if we believe another communication channel might be more effective. Submissions will be edited for length, style, grammar and punctuation.

    Finally, consider these tips for writing your newsletter submission:

    • Headline: Write an action-oriented headline to draw readers in. For example: “Register Now for Communications Training on Feb. 2” vs. “Communications Training”
    • Clarity: Try not to use jargon or technical language in your submissions. These terms may be commonplace among your team but might not resonate with others. Spell out all acronyms.
    • Audience: Tailor your submission for the appropriate audience. For example, if you submit to Principal Weekly, be sure your message directly impacts and targets school leaders or instructional superintendents.
    • Length: Keep it short – the word limit for each entry is 125 words. Include only important, need-to-know information (i.e. who, what, when, where, why and how).

    We also recommend downloading the DPS Style Guide to help you craft effective submissions. The guide identifies how we consistently reflect the DPS voice and tone when writing communications for DPS, as well as shares DPS’ style guide and other writing tips. 

    Questions? Email newsletters@dpsk12.org.