Learning Space Training Coordinator Resource Center

  • This page, designed by the Learning Space Governance Committee, is where Training Coordinators can find all of the resources & documentation available to support them in managing their learning content within Learning Space.

  • Click on + to expand each category and click on step by step guide  to view a step-by-step guide for each process, or video icon  to view a video of the process (if applicable).

  • Course Creation

    Creating a Course is the foundation of being able to offer training through Learning Space. Once a Course is created in the system, individual events can be built to accommodate multiple offerings. User registration/enrollment happens at the event level, so all active courses will need to have at least one event. Once courses are created in Learning Space, they can be added to Catalogs, Curricula, and Certification Programs, if desired.

    To create multiple courses at once, you can utilize the bulk upload process. A minimum of 10 courses is required for this process. The same set-up requirements and standards apply.

    Course Types & Definitions in Learning Space:

    • eLearning course = SCORM package
    • Classroom course = online and/or in-person course that is held at specific day/time/s. 
    • Schoology-delivered courses - any course that utilizes the Schoology platform for content and/or credit, including courses that utilize in-person learning. 

    *In order to attach an instructor to a course, Classroom course must be selected! 

    *Courses that utilize Schoology can automatically pass-back credit to Learning Space, via the Learning Space-Schoology interface), see Schoology Integration Special Processes.

    Course Creation Resources

    Courses can be created individually following the steps in the guides below. After creating your course, your first event will also be created. 

    • Create a Classroom Course
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    • Create a Schoology-Delivered Course
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    • Create an eLearning Course (to attach a SCORM Package)
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    • Adding Instructors to Courses
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    • Course Registration Links
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    Event Creation Resources

    • Adding a Classroom Event
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    • Copy an Event
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    • Create/Update an Event Template
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    • Manage Event Details
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    Bulk Uploads

    This process is beneficial for large events or trainings with multiple course offerings. A minimum of 10 data rows is required in order to utilize this process. For requests under this amount, we ask that you manually create the courses/events or grant attendance/course credit.

    • Requesting Bulk Data Uploads for Course Creation
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    • Bulk Upload Template: Course/Event Creation
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    • BIS Ticket Portal
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    Course Organization

    • Add Course to Curricula/Catalog
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    • Create & Manage a Curriculum
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    • Create & Manage Certification Programs
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  • Schoology Interface Processes

    To award credit automatically in Learning Space based on Schoology grades, courses can be set up using the Schoology-Learning Space interface. Guides below provide necessary information to set up this process successfully and support course instructors and participants.

    Using the

    Learning Space / Schoology Interface

    For all Schoology/Learning Space courses, we must add the FAQ document to help learners navigate to Schoology. We do this by updating the “Launch Button" link on the course page in Learning Space. That way, when learners try to “Launch” the course, they are shown the FAQ document.

    All Schoology-linked courses have an automatic passing score (External Test Score) of 85%. However, sometimes facilitators will set their passing score in Schoology to be lower than 85%. If that’s the case, the course administrator or instructor will need to change the External Test Score in Learning Space, to match Schoology.

    • General Interface Detail & Frequently Asked Questions (FAQ)
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    • Learning Space Launch Button URL (to connect registrants to the Schoology course)
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    • Facilitator Checklist (designing course content & grading with the interface)
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    • Bulk Schoology Distribution (distribute content across multiple Schoology courses)
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    • Manage Credit from Schoology
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    Schoology Account Creation & Management

    • Creating a Free Schoology Account (for those without credentials)
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    • Merging Schoology Accounts
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    • Schoology Resources on The Commons
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  • Manage Course Credit

    Ways to Award Credit:

    1. Award credit manually (if no test or grade associated with course)
    • Bulk Uploads
    • Individually assign (and/or revise) per participant*

               *Full or partial credit can be awarded to individuals

         

           2. Credit assigned in Schoology

    • Instructor awards credit in Schoology via graded assignments/completion rules
    • Credit transferred via ‘External Test Score’ to Learning Space


    Bulk Uploads

    • Requesting Bulk Data Uploads for Course Registration/Credit/Score
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    • How to Bulk Upload Credit
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    • Bulk Upload Template: Attendance/Credit
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    • Bulk Upload Template: Attendance/Score
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    • BIS Ticket Portal
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    Assign Individual Participant Credit

    • Tracking & Awarding Attendance/Credit
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    Managing Schoology Course Credit

    • Tracking & Awarding Credit from Schoology
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    • Update Passing Scores for Learning Space / Schoology Courses
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  • Participant Management & Instructor Supports

    Both Learning Space Training Coordinators and course Instructors have access to the following functions. Guides for these processes can also be found under ‘Instructor Resources’ in the Learning Space Resource Center.

    • Pulling an Event Roster
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    • Enroll Users into a Course/Event
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    • Cancel Users from a Course/Event
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    • Manage Waitlists
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  • Author Resources

    • Creating Courses with Learning Space Content Creator
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  • Index of all Training Coordinator Step-by-Step Guides

     

    • Create a Classroom Course
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    • Create an eLearning Course
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    • Create a Schoology-Delivered Course
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    • Adding a Classroom Event
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    • Copy an Event
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    • Manage Event Details
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    • Create/Update an Event Template
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    • Pulling an Event Roster
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    • Manage Users
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    • Cancelling Users from a Course/Event
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    • Manage Waitlists
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    • Send Event/Course Notifications
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    • Track Event Attendance/Course Credit
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    • Link Directly to Course Information / Registration
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    • Create/Manage a Curriculum
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    • Add Course to a Curricula/Catalog
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    • Manage Resources / Documents
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    • Add eLearning Content to a Classroom Course
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    • Replace eLearning Content
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    • Grant/Request Learning Space Permissions
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    • Requesting Bulk Data Uploads
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    • Learning Space Reporting
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    • Schoology Interface FAQ
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    • Create/Manage Surveys
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    • Create/Manage Certifications
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    • Distribution Groups & Rules
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    • Custom Course/Event Notification Templates
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    Infor Open issues

     

     

  • Training Coordinator Training Modules

    • Learning Space TC Training - Module 1: Curriculum & Course Management
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    • Learning Space TC Training - Module 2: Event Management
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    • Learning Space TC Training - Module 3: Resources, Documents, & Surveys
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    • Learning Space TC Training - Module 4: Users, Notifications, & Bulk Uploads
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    • Learning Space TC Training - Module 5: Attendance, Credit, & Reporting
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    • Learning Space TC Training - Module 6: eLearning & the Schoology Interface
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CONTACT

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    Training Coordinators - for all Learning Space support requests, please submit a BIS ticket:

    BIS Ticket Portal