Frequently Asked Questions

What are the program changes for the 24-25 school year?

Due to budget adjustments, there have been program changes for the 24-25 school year. Please click here to see a summary of the major changes/updates.

Who do I turn in my proof of visit documentation to?

Due to budget adjustments, educators are no longer required to turn in their proof of visit form or pictures to site coordinators. Educators have to hold on to their proof of visit documentation and safely secure it however they like.

What is the process for the monthly proof of visit audit?

The PTHV Team will be randomly selecting educators each month to present their proof of visit form via email. Educators have 1 week to respond to email to present their proof of visit. If they do not respond within 1 week, then the PTHV team will be reaching out to the educator's principal. If the principal does not respond within 1 week, then the educator will receive a final notice before pay is retracted for that visit.

What types of visits can we do?

1. In-Person Visits

• In-home visits: visiting the student and family in their home
• Neutral location visits: meeting the student and their family in-person but at a neutral location such as a library or park. Cannot be on school grounds.

2. Virtual/Online Visits

• Doing the visit through a videocall (Zoom, Google Meets, Facetime, etc.)
• Not a phonecall
   

Can I still participate in the PTHV program if my certification has expired or is going to expire soon?

You cannot receive compensation for visits if your certification has expired. The recertification module has been added to the Learning Space. Please search "PTHV Recertification" under courses. Only complete if your certificate is expiring within 2 months or already expired.

Can we make phone calls instead of video calls?

No, all online visits must be video calls with the family and student both present.

How long should each visit last?

Each visit should last 30-40 minutes.

How many teachers/staff can go on a visit?

Two school staff must be on the visit. No solo visits or more than 2 educators.

When do home visits happen?

• Home visits can happen anytime that both the student and family is available:

• After school
• Weekends
• Vacation days

Are we compensated for visits?

• In order to receive compensation for PTHV's, you must be fully certified in PTHV and visit must be completed outside of contract hours. **For the 24-25 school year, educators can receive compensation for up to 125 visits.

What are the Non-negotiables of the program? 

• Relationship building- The most important reason- if an educator goes on a home visit to all of their students and builds great relationships but then leaves at the end of the year, those relationships leave with them. But if those home visits were done by two people and one of those people leaves, those families still feel connected to the school because there are still educators that they know at the school. Remember, the purpose of the home visits is to build relationships in the school, not just with a teacher. The more school staff a family knows, the more connect they feel.
• Safety- making sure that both families and educators feels safe and comfortable during the home visit is of utmost importance. Some people do not feel comfortable meeting with just one staff member in their home/neutral location/online because of religious, cultural or personal reasons.

• Data Collection: IC is the number 1 place that the PTHV team uses to collect data on the program and in order to continue to receive funding for this program, we need to provide up-to-date and accurate data.
• Future Visits: Over 100 schools across the district and over 6,000 educators are doing visits in DPS. IC is a great place for those doing visits to go back and see if a student has received a PTHV previously and to learn more about those visits. This will helps educators to further connect with families!