• Software Purchases: DPS Central Office Teams

    Please note: The following guidelines and processes are for DPS Central Office Teams only.

     

    As of July 1, 2021 any purchase of software made by a Central Office business unit (defined as any department or team within DPS that is not a school-based team) will be required to follow the new process outlined below:

     

    1. Business unit engages the Department of Technology Services (DoTS) via DoTS intake request.
    2. Business unit completes a proposal document.
    3. DoTS Architecture group will review the proposal document and schedule a meeting with the business unit, if needed. Once a project proposal is submitted to DoTS, the business unit can expect a decision in approximately 1-2 weeks.
    4. DoTS Architecture group will make one of three (3) recommendations:
      1. Proceed with DoTS support; business unit may proceed with purchase, and DoTS commits to providing a specific level of support defined in a Service Level Agreement (SLA).
      2. Proceed without DoTS support; business unit may proceed with the purchase, but DoTS resources are not required for implementation, integration, or future support.
      3. Do not proceed; software purchase is NOT approved. Reasons may include, but are not limited to: a similar solution is already in place, exposure or potential risks to security or student data privacy, or poor technology fit with existing practices or products.
    5. DoTS Architecture group will share the recommendation with Strategic Sourcing. If recommendation A or B is made, Strategic Sourcing will move forward drafting a contract. At that time, the business unit may proceed normally.