General CollaboRATE FAQs

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  • What is CollaboRATE?

    • CollaboRATE is Denver Public Schools’ annual all-employee survey, designed to provide leaders, teams and DPS as a whole with feedback to help us grow and improve.
    • The survey window is open from Jan. 4–Jan. 18.

  • Why should I participate?

    This is your opportunity to share your voice – to let us know what’s working and how we can continue to improve. CollaboRATE is one of the most important tools you can use to help shape the future of your team and DPS. The feedback you provide is important to helping individual school and department leaders grow and develop. It also helps improve the culture in our schools and DPS as a whole. In the past, CollaboRATE results have led to changes and improvements across DPS, including our Recognition programs, increased equity in our compensation system, improved team performance, as well as defined visions of a DPS graduate and a DPS classroom.

  • How do I take the CollaboRATE survey?

    • On Jan. 4, you will receive an email from K12 Insight to complete the survey. The survey will take about 15–30 minutes to complete. Once you complete the engagement portion, you will provide feedback on your direct leader and other leaders as appropriate. At the end of the survey, you will have the opportunity to answer voluntary self-identification questions.

    • Employees will continue to receive reminder emails from K12 Insight until they have completed both the CollaboRATE engagement and direct leader feedback surveys. These emails will contain three links:
      • CollaboRATE survey link: This link allows you to take the entire CollaboRATE survey and provide feedback to direct/indirect leaders all in one sitting.
      • Direct leader feedback link: This link is to be used if you submit your engagement survey portion but need to revisit the survey to complete your direct leader feedback survey.
      • Other leader feedback link:  This link is to be used if you have submitted feedback to your direct leader but need to revisit the survey to complete feedback for additional leaders.

    • To simplify the login process, the survey platform allows you to use your DPS username and password to log in. Your sign-on is not connected with the data you provide in the survey.

    • Click on the link to begin the confidential survey on a computer, or ask your team leader for access to a computer in your building.

     

    • You can now take the survey on your mobile phone! Simply access the K12 Insight email from your phone and click on the link to begin.

    • If you have any issues accessing the survey screen once you log in, please clear your cookies and try again. Follow these directions to clear your cookies.

  • What’s new this year?

    • DPS is introducing additional self-identification questions to more holistically understand the diversity of our community and to continue to create a culture of belonging. In the CollaboRATE survey, we will ask DPS team members to voluntarily and confidentially self-identify their sexual orientation, gender identity, disability and race/ethnicity. You can learn more about the definitions related to these categories here.
      • Make sure you read the Self-Identification FAQs to learn more about why the data is being collected, how it will be used and how the data will be secured and kept confidential.

    • We received feedback from numerous leaders and team members across DPS that the leader survey was too long. We heard you! This year, the leader surveys have been shortened by almost 20% for the average teacher.

    • Some questions in our leader surveys have been shown to have potential bias. As a result, we worked with leaders to revise and shorten the surveys to help mitigate bias.
      • What does this mean for team members taking the survey?
        • Unconscious biases are social stereotypes about certain groups of people that individuals form outside their own conscious awareness. Everyone holds unconscious beliefs about various social and identity groups, and these biases stem from one’s tendency to organize social worlds into categories.
        • Be aware of your own unconscious bias as you answer the questions in the leader survey.
        • Read “Bias Interrupters” to learn more about identifying and interrupting bias.

  • Can I forward the survey? What if someone didn’t receive it?

    • Please do not forward the survey, as each email contains a unique link for each employee.

    • If you or someone you know did not receive the K12 email with the unique survey link:
      • Search your inbox and deleted items for “K12 Insight”
      • Wait until the next morning. You will receive an email from K12 Insight every other morning at 6 a.m. from Jan. 4 to Jan. 18, until you complete the survey.
      • Email: DPSCollaborate@dpsk12.org  

  • Are my responses confidential?

    • Yes. This is a confidential survey. CollaboRATE is administered by DPS with support from K12 Insight on the Qualtrics Platform.

    • Your responses are strictly confidential. In order to better understand employee engagement and experience, a small number of DPS analysts will access and analyze the data. These analysts will treat the data with absolute confidentiality. Nobody beyond the analysts will have access to individual-level data.

    • Please note: We may be required to disclose responses by law, court order, or government regulation, or in emergencies (e.g., threat of harm to others).  

  • How will my responses be shared?

    • All information you provide is confidential – supervisors will not receive individual employee responses. Only supervisors with five or more responses will receive a report that groups all employee feedback into an aggregate format, which means they will not be able to identify how you personally responded to any question.

    • Leaders with five or more responses will be able to see a summary of the open-ended comments. Although the comments will not be tied to any individual person, please use the open-ended comment space to provide constructive feedback.

    • Reports do not tie participants to their responses. Rather, the final reports will only include aggregated results and open-ended responses, which means no one reviewing the survey results will be able to identify how you personally responded to any question. In addition, the aggregated responses will only be shared at the district level. Your manager will not have access to any information about how you personally responded to the survey.

    • District-level reports may also indicate how the entire population responded, how specific schools responded, or what percentage of staff members participated.
      • An example of how the data would be reported is: Overall XX% agree or strongly agree that “At DPS, diversity and inclusiveness are appreciated and encouraged.” However only XX% of XYZ group answered favorably.

  • What (and who) am I able to provide feedback for?

    • Every employee will be asked to provide feedback on how DPS and their school/department is doing as a whole.
      • School-based team members will be asked to answer a number of questions about their specific schools. For these questions, please provide feedback on your entire school team.
      • Central support team members will be asked to answer a number of questions about “MY DEPARTMENT.” Each leader will inform their teams on how to interpret “MY DEPARTMENT” for the purpose of the survey.
        • Please confirm with your leader on how you should interpret the MY DEPARTMENT questions before you begin the survey.

    • Additionally, you will have the opportunity to share feedback on direct and indirect leaders in your school or department.
      • For example, a teacher will provide feedback for their principal (direct leader) and then be able to give feedback to assistant principals, deans, and, if applicable, Senior/Team Leads.
      • Central support team members will provide feedback to their direct leader and then can give feedback on other leaders they have worked closely with over the past 12 months.
      • To provide feedback for additional leaders, follow the prompts in the survey and use the search bar to find and select the supervisor/leader you would like to give feedback to.
      • If your direct leader is currently vacant, you will automatically be directed to the search bar where you can find and select additional leaders to give feedback to.

  • What if I can’t find a leader in the search bar to give feedback?

    Please make sure you are searching for the leader by using their full name as it appears in the DPS system. Once you find the individual in the search box, check the title next to their name to make sure you are selecting the correct individual.

  • Will the survey be available in Spanish?

    Yes. All employees will be given the choice to take the survey in either English or Spanish. To access the Spanish version, click on the survey link in your email. Once the screen opens, use the dropdown menu in the upper-right to change the survey to Spanish.

  • Can I take the survey at home?

    Yes. You can take the survey wherever you have access to your DPS email and the Internet.

  • I didn’t receive the survey. Why not?

    There are a few reasons why you may not be eligible to take the survey this year. If you started with DPS after Nov. 1, 2018, you will not receive a survey this year. Additionally, if you are not regularly working with DPS, or performing in a less-than-regular capacity, you will not receive CollaboRATE. If you feel you do not fall into one of these categories, please contact DPScollaborate@dpsk12.org.

  • When will the results be available?

    The results will available to your leader on Jan. 30. They will share the results during the month of February or March.

  • Who can I contact with questions?

  • General FAQS

    Contains information on the background and components of CollaboRATE, what's new this year, how to take the survey, and how to troubleshoot. Click here to view.

    Self-Identification FAQs

    Contains information on the importance of self-identification questions, confidentiality, definitions and more. Click here to view.

    Leader FAQs

    Contains information on how to support your team during CollaboRATE, tracking participation, results and more. Click here to view.

     

    Go back to the main CollaboRATE page.