Self-Identification CollaboRATE FAQs
What is self-identification data?
- Many employers, including DPS, have long captured data on their employees’ gender and ethnicity to understand their workforce, evaluate and improve recruitment and retention, and meet legal requirements.
DPS is introducing additional self-identification questions to more holistically understand the diversity of our community and to continue to create a culture of belonging. In the CollaboRATE survey, we will ask DPS team members to voluntarily and confidentially self-identify their sexual orientation, gender identity, disability
andrace/ethnicity. You can learn more about the definitions related to these categories here.
Why collect self-identification data?
Self-identification data helps organizations better understand the experiences of employees from various backgrounds.
- The LGBTQ+ Belong group advocated for the opportunity to leverage the CollaboRATE survey as a way to self-identify and set a baseline measure of employee engagement and satisfaction.
- This is an opportunity to set baseline measures that will help us ensure an inclusive and equitable environment for all members of Team DPS.
- The data can help us understand how identity impacts job satisfaction and engagement.
- Collecting this data will help us better understand the landscape of identities that make up Team DPS and inform the development and monitoring of the targeted support and initiatives that are needed to drive a culture of inclusion.
- Collecting self-identification data lets employees from various backgrounds know their experiences are taken seriously, which can positively impact our culture.
- The data will provide a basis from which to develop specific recruitment and retention efforts and initiatives.
“Having the opportunity to self-identify is like having the right to vote. It gives communities a platform to share their collective experiences, barriers, and needs; enabling them to more effectively advocate for themselves. The LGBTQ+ community is often left out of data collection efforts (both intentionally and unintentionally), essentially rendering us invisible and making it difficult for us to campaign for support and resources. By including self-identification in CollaboRATE, we can finally be seen by our colleagues, managers, and district leadership in a way that helps them better understand our experiences and more intentionally support us both personally and professionally.” -Danica Shipley, DPS Business Intelligence Analyst
Who will have access to my survey responses?
- In order to better understand employee engagement and experience, a small number of DPS analysts will access and analyze the data. These analysts will treat the data with absolute confidentiality. Nobody beyond the analysts will have access to individual-level data.
- The analysts with access to individual responses understand the importance and sensitivity of this data. These team members are dedicated to living our Shared Core Value of Integrity and will keep all information completely confidential.
How will my survey responses be secured and stored?
- CollaboRATE data is stored externally, by Qualtrics, the third-party vendor that administers our survey. Qualtrics and DPS have a robust data privacy agreement that puts multiple protections in place to secure your data. You can review the full privacy agreement here.
- Also, please note that DPS managers will not have any access to your personal survey responses. Nor will your responses be part of your DPS employment or any other record.
- Team DPS does not discriminate on the basis of race, disability, gender identity, or sexual orientation, and you may voluntarily self-identify without fear of any punishment or retribution based on how you choose to answer. If you believe that you have experienced discrimination, reach out to your HR partner or visit http://thecommons.dpsk12.org/Page/1902 to submit a report.
How will my self-identification responses be analyzed and shared?
- Your responses will be shared in aggregate only, which means no one reviewing the survey results will be able to identify how you personally responded to any question. In addition, the aggregated responses will only be shared at the district level. Your manager will not have access to any information about how you personally responded to the survey.
- To ensure confidentiality, we will only report findings when there are 16 or more responses for an identity group in the district as a whole.
- An example of how the data would be shared is: Overall XX% agree or strongly agree that “At DPS, diversity and inclusiveness are appreciated and encouraged.” However, only XX% of XYZ group answered favorably.
- DPS Belong groups and district-level leadership will use the aggregated data to identify opportunities to increase engagement for DPS team members.
- These groups will not be provided with any identifying individual-level data and will not be able to use the results as an identification tool.
- Responses will not be used to determine participation in DPS Belong groups. All DPS team members will continue to have the opportunity to voluntarily join any Belong group they wish.
- We will not voluntarily disclose your self-identification responses to anybody for any purpose (even de-identified).
How will answering the self-identification questions benefit me?
- Answering self-identification questions can have an impact on what targeted support and initiatives are offered to drive a culture of inclusion in Team DPS.
- DPS Belong groups will use this district-level data to identify opportunities to increase engagement for DPS team members.
- While answering the self-identification questions is completely voluntary, your CollaboRATE participation helps us all to grow, strengthen our teams and become better leaders, teachers
andadvocates for our students.
What is the difference between voluntarily providing self-identification information in the CollaboRATE survey and the information collected by Human Resources?
- The demographic data requested and stored by Human Resources includes binary gender options, age and race/ethnicity as requested in the U.S. Census. It is used for required reporting as well as internal analysis and reporting.
- The standard demographic questions don’t represent the full spectrum of identity that makes up Team DPS. Self-identification data will help us better understand the diversity of the DPS community. Self-identification responses will not be stored in DPS data platforms. Additionally, while allowing for a broader analysis of employee identities, it will only be used in
analysisof CollaboRATE responses (as previously noted).
Additional Self-Identification Resources
- Standing Up For LGBT Inclusion: A Guide For Senior Champions Tangible steps senior leaders can take to stand behind the community
- The LGBTQ+ Resource Bank on The Commons contains resources curated from LGBTQ+ and education advocacy groups that educators and students can use in supporting their DPS LGBTQ+ community. View the Resource Bank.
- Human Rights Campaign: http://www.hrc.org
- Out & Equal: http://www.outandequal.org
- National Center for Transgender Equality: https://transequality.org/about-transgender
- Office of Disability Employment Policy: https://www.dol.gov/odep/
- Race Forward: https://www.raceforward.org/research
- Disability IN: https://disabilityin.org/
- Job Accommodation Network: https://askjan.org/index.cfm
- National Organization on Disability: https://www.nod.org
Contains information on the background and components of CollaboRATE, what's new this year, how to take the survey, and how to troubleshoot. Click here to view.
Contains information on the importance of self-identification questions, confidentiality, definitions and more. Click here to view.
Contains information on how to support your team during CollaboRATE, tracking participation, results and more. Click here to view.