PCard - District Corporate Credit Card (Visa)

  •  PCard

    Weekly PCard Training - Virtual Meetings every Friday from 10-11am 

    https://meet.google.com/bsn-bakf-mwr?hs=122&authuser=0

     

    DPS' preferred method for acquiring goods (barring prohibited items) costing less than $10,000 is our VISA PCard.

    Please find below the necessary links and documents for the DPS PCard program. All documents found here should replace any previously acquired PCard documents.

    Can’t find what you’re looking for below? Send any questions you have about your PCard or the PCard process to our mailbox at PCardsupport@dpsk12.org.

     

    How do I apply for a PCard / JP Morgan Chase VISA? 

    1.   Read the Expense Handbook in its entirety.

    2.   We have two training options for the time being while we are transitioning to the New Employee Space; Please choose whichever option works best for you. 

        Option 1:  Watch the PCard section of a recorded Finance Training. (starts at minute 19:00 ends around 50:00)

        Option 2:  Join us for one of our weekly virtual training/open office hours on a Friday at 10:00am. This also gives you a chance to meet with us and ask questions if you would like. https://meet.google.com/bsn-bakf-mwr?hs=122&authuser=0

    3.   Take the PCard Quiz with a passing score of 16 out of 19. 

    4.   Fill out the Cardholder Application and Agreement and email to PCardsupport@dpsk12.org.

    After a card has been approved and ordered, it usually takes 7-10 business days to arrive at the PCard office at 780 Grant St. Once you have been notified your PCard is available for pick-up, look at the following schedule for days/times available to pick up your card PCard Pickup Schedule. The Cardholder is the only person authorized to pick up their card and must show District ID upon arrival. Appointments are required. 

    PCards must be picked up within 60 calendar days of the cardholder being notified the card was ready for pickup. Any PCard not picked up after 60 days will be canceled and the user will need to reapply if a card is required. 

     

    Becoming a delegate or approver?

    1. Read the Expense Handbook in its entirety.

    2. Attend the new Employee Space training or meet with the PCard team for 1:1 training (30 mins)

     

    *** New Reconciliation Deadline - Starting with June 26th transaction

    PCards Transactions must be fully approved within 30 days from the date of the transaction. 

    • Each Expense Item (transaction) requires accurate information and documentation. 
    • PCard team audits every Expense Item before it is fully approved.   

     

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