• Invoicing Forms
  • Supplier Invoicing Requirements
  • Invoice Approvals
• Request for Payment Forms
  
  • One time payments, athletics, parent/student reimbursements, Title funding payments, settlements
•  Invoices will require a PO to pay. The Request for Payment form is for specific exceptions (Settlement Payments, Risk Management, ect)

• BLANK W9 FORM
  • Please send an email request to accountspayable@dpsk12.org if a copy of the DPS W9 Form is needed.
• Food Documentation Form
• Food Approval Form 

• GIFT CARDS AND COSTCO/SAM'S CLUB CARDS ARE PROCESSED BY PURCHASING/PCARDS.

ALL PER DIEM AND REIMBURSEMENT REQUESTS ARE PROCESSED THROUGH THE NEW EMPLOYEE SPACE EXPENSES MODULE. ANY ITEMS SUBMITTED AFTER 60 DAYS WILL BE SUBJECT TO TAX PER IRS PUB 463 AND WILL BE PROCESSED AND PAID THROUGH PAYROLL.

Board Policies of Food Purchases

The Board Policy on food puchases was updated in 2018. For all food purchases the Food Documentation Form must be attached to the PCard transaction in the new Employee Space or when submitting a reimbursment request form. If seeking an exception to the updated food policy the Food Approval Form must also be attached. The approval form must be completed and signed by the Principal or Executive Director and the appropriate Regional Superintendent or Senior Leadership Cabinet Member prior to purchase. For more information please refer to the Food Purchasing Policy FAQ. (NOTE: The forms are documents in the Google Drive. Click the download button in the top right corner to create a fillable PDF.)