End of Year
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The primary purposes of the End of Year submission are to track student cohorts for calculation of graduation and completion rates, track mobility for calculation of mobility rates, determine the annual Beginning and End Counts for each school/grade/race/gender group, to identify dropouts or unreported students, and to conduct cross-district research post-collection to re-enroll dropouts.
EOY
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End of Year Key Dates
Month
Timeline
Resources
April
High School Office Support Training
Sign up for training on our Event Sign Up PageFor instructions, see the quick reference guide. May
Submission Opens September
Submission Closes October - December
Phase A & B January - February
CDE publishes Graduate and Dropout rates -
Tips and Processes
Graduation is an exciting time of the year for High School students. To ensure accurate reporting is done, please ensure your school reviews the Graduation Memo below to better assist with data entry into Infinite Campus.
Graduation Memo (.pdf)
If any of your students will be retained and taking summer classes to complete high school requirements, please ensure the appropriate steps are taken by following the Summer Program Graduation Process.
Summer Program Graduation Process (.gdoc)
For additional instruction to assist you with the End of Year Submission, please reference the Resource section of this page for Quick Reference Guides and other important information.
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End of Year Resources
Adequate Documentation Quick Reference Guide (.pdf)
Assessment Opt-Out Reference Guide Code TST (.pdf)
CDE Frequently Requested Codes (website)
End of Year Training Slides (.pdf)
How to Read: DPS Graduation Report Quick Reference Guide (.gdoc)
How to Run: DPS Graduation Report Quick Reference Guide (.gdoc)
Infinite Campus Data Dictionary (.gdoc)
Retaining 12th Graders Quick Reference Guide (.gdoc)
Special Programs Overview (.gdoc)
ASCENT
-ASCENT/TREP Incoming Students Procedure for ASCENT/TREP Team (.gdoc)
-ASCENT/TREP SST Procedure for Schools (Student Completed) (.gdoc)
-ASCENT/TREP SST Procedure for Schools (Student Did not complete) (.gdoc)
18-21 Transition
Enrolling new Transition students (.gdoc)
Flagging Transition students (.gdoc)
Originating School Process after a student exits Transition Program (.gdoc)
Retaining returning Transition students (.gdoc)
Withdrawing Transition students (.gdoc)
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End of Year Forms
Confirmation of Enrollment and Attendance (click link, will create a copy, edit in your 'My Drive')
Confirmation of Enrollment and Attendance - Spanish (click link, will create a copy, edit in your 'My Drive')
