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    Grade Change Policy

    Grades may only be changed due to the following:

    • To correct an error in grading, or to rectify the entering of an incorrect grade
    • Request a grade change after student completes extra and/or missed work

    The Teacher of Record is responsible for requesting a grade change using the Grade Change Request Form. Counselors or other school officials may complete a grade change on the ToR’s behalf, but the ToR must be informed and consent to any grade change. A school leader (principal, AP or Charter equivalent), must be made aware and agree to any grade change request. Counselors and lead teachers do not qualify. Grade change must be requested within 1 year from the start date of the course in which the grade was assigned. (Ex. Student receives an “I” for Biology S1 on Dec 17, 2024. The grade change must be requested by Aug 31st 2025.)

    Initial reporting of a grade does not require the grade change process. If the grade was not initially recorded onto the transcript, then the school must open the grade book to enter the original grade and request a re-roll from DoTS. Re-rolling grades only impacts final grading tasks that were previously blank.

    A note on COVID: 

    • Covid impacted terms include Spring 2020, Fall 2020, Spring 2021, Fall 2021, and Spring 2022. Fall 2022 and going forward will be considered non-impacted.

    Incomplete Grades Policy

    An Incomplete “I” is a temporary grade which may be given at the Teacher of Record’s discretion to a student for the purpose of unit/missed work recovery (Semester Recovery, SR). Any student who is failing at the end of term and wishes to make up/complete extra work should be awarded an I an an Application for Incomplete Grade be drafted.

    The following provisions for Incomplete grades apply:

    • Specific understanding/contract with completion date between student and teacher of record of what is expected to successfully pass a class
    • Before the end of the term, the student and Teacher of Record complete the following form : Application for Incomplete Grade  (Please retain this form for your records)
    • “I”s must be updated within one year of the start date of the course in which the grade was assigned or will update to “F” on transcript.

    Submitting a Grade Change request

      • Please do not submit a grade change request for an I to F.  This will be done automatically by the Transcript team when the grade change window closes
      • You must be signed on to your DPS account to fill out the form. Your user ID is the same as your DPS email address, but instead of using .org you will use .net

    • Upload Edgenuity Completion Report for all Semester Recovery requests. Please be sure to label the submitted file with student number and school name.

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