Transportation Services will provide approval or denial notification within 7 - 10 school contact days of trip submission request for all events not bound by the schedule (i.e. events other than regular season games).

Regardless of event type, all transportation requests must satisfy the following guidelines:

1. During the regular school week, all EXCURSIONS must be scheduled between 9:15 a.m. and 1:30 p.m., or after 5:00 p.m. All ATHLETICS events must be scheduled between 9:15 a.m. and 1:30 p.m. or after 5:00 p.m.
2. During the regular school week, Transportation will limit its athletic and excursion bus support to the Denver Metro area using E/C470 loop as a soft outer boundary. If the destination is reasonably close to the boundary and you are unsure whether this rule applies, then you should enter a request in Triptracker.
3. For weekend trips, Transportation will approve times and trips outside the softer outer boundary unless specific requirements cannot be met using DPS buses or drivers.
4. WARNING: Each trip request is for one calendar day of support. If you have a trip that has a return on a different day, you must enter a separate trip request for each calendar day. For example: If you want to schedule a trip to the University of Northern Colorado on a Thursday with a return on the following Sunday, then these would be considered two separate requests. If you embed the Sunday trip request in the Thursday requirement, we will deny the Thursday trip request.
5. Trips must be entered into TripTracker at least 10 student contact days prior to trip date.
6. It is strongly suggested that trip requestors should continue to check the status of a trip after it is entered into Trip Tracker to confirm the trip was approved/supported.   Trip requests could be "rejected" for something as simple as the return time is outside the times trips run.  The trip requestor has the responsibility to check the trip status prior to the trip date; not Transportation calling the requestor regarding a trip rejection.  It will be unwise to ask for bus support the day of the trip which was previously rejected.

Athletics trip request timetable
Regular season trip requests are submitted according to the schedule below. Trips that are submitted on time will be approved or denied by the date shown below. Trips that are submitted late may be subject to lower priority, and are not guaranteed to be approved or denied by the date listed. The schedule below is intended to provide adequate time for evaluation, approval, and planning.

Denials
For ATHLETIC requests:

• If a trip is denied for a Charter School, the Charter School must request its trip through either of the three Charter Carriers listed on the Charter Carriers tab. A copy of the denial email must be presented to the Charter Carrier.
• If a trip is denied for any other DPS School, DPS Transportation Services will request the trip through the Charter Carriers.

For EXCURSION requests:

• If a trip is denied, all schools will receive a denial notice with Charter Carrier information included. The School is then responsible for requesting Charter Carrier service and will need to present the denial notice upon booking.