All Athletic Directors, coaches and school staff that require yellow bus support should be familiar with Triptracker software. Standard athletic trips, excursions and MFSAB rentals are to be requested through the new Triptracker software. Standard athletic trips include all regular season games, scrimmages, or practices requiring transportation support.

It is strongly suggested that trip requestors should continue to check the status of a trip after it is entered into Trip Tracker to confirm the trip was approved/supported.   Trip requests could be "rejected" for something as simple as the return time is outside the times trips run.  The trip requestor has the responsibility to check the trip status prior to the trip date; not Transportation calling the requestor regarding a trip rejection.  It will be unwise to ask for bus support the day of the trip which was previously rejected.

In order for a DPS school employee to get access to Triptracker, the school’s principal must request access through the athletics_excursions@dpsk12.org email address. 

If you have been having trouble getting into TripTracker since the forced password change, please check to see if any of the following characters:  ( & , ' " ) are in your password. If they are, you will need to remove them from your password in order to gain access to tripTracker.

Navigating Trip Tracker for Excursions handout (PDF)

Tournament and playoff games often require additional flexibility since the specific game times or even dates are not always known until shortly before the actual event. In order to accommodate these special cases, tournaments and playoff games are to be requested using an alternative process.

In these special situations, teams are to enter placeholder requests in Triptracker and then delete/reenter when more information is known. Once the final date is known and a detailed request has been entered into Triptracker, please send an email to athletics_excursions@dpsk12.org with either “State Finals” or “Tournament” in the subject line. This will ensure that the Athletic Coordinator captures the request in a timely manner and schedules transportation support immediately.

Schools and departments looking to see their invoices from athletic and excursion events, can log into Triptracker using the tips below. Keep in mind, billing does not take place until the 15th of the following month. You cannot run a report until the following month. The recommendation is to wait until the 25th of every month as billing first goes through transportation and then accounting.

Triptracker Invoice Tips

• Log into Triptracker
• Hover your mouse over REPORTS (located top right), hover your mouse over ACCOUNTING REPORTS, go down to INVOICE, and click INVOICE – WITH ADDRESS.
• Under FIELD NAME select REQUESTER, under OPERATOR select IS EQUAL TO, under VALUE click the greyed box with three dots and scroll down to select your name (example: DELUNA, REBECCA). Click OK and then click ADD and then click PREVIEW.

Triptracker Reports

• Log into Triptracker
• At the main page top right hover your mouse over Trips, then click Search Trips.
• You will then see Basic Search and Advanced Search. Click Advanced Search.
• Click the arrow under Field name: Select Requestor Name, under Operator select is equal to and for Value click the little box with three dots and select your name (for example De Luna, Rebecca). Then click ok at the bottom, then click add to query and then click search.
• You will then click Print Search Results.