The Fuel Code may be used for fuel not exceeding the established authorization controls set by the department for an individual Coded. THE CODE CANNOT BE USED FOR PERSONAL AND/OR UNAUTHORIZED FUEL. THE FUEL CODE IS NOT AUTHORIZED FOR USE IN PERSONAL VEHICLES EVEN IF USED FOR DPS BUSINESS.

The Fuel Code is to be used for obtaining fuel for DPS vehicles and equipment. Procedure for Using the Fuel Code:

Supervisor Responsibilities:

1. Supervisors requesting fuel codes for their employees are required to fill out an application for a fuel code and submit to the Fleet Office. 
2. Approved applications, and fuel codes, are to be picked up and signed for in the Fleet Office by the supervisor of the employee receiving the fuel code.
3. Supervisors are responsible for issuing fuel codes to employees and requiring employees to sign for them prior to giving them the code.
4. Supervisors are to file the signed receipt, and approved application form, in the employee file.
5. Supervisors are responsible for maintaining security of the code numbers and providing them to employees.
6. Supervisors are to email the Fuel Code Administrator in instances of reported defective codes. The employee can then report to the Fleet Office to have the defect investigated. The Fuel Code Administrator will coordinate the correction of the defect with the employee supervisor, emailing them the result of the correction.
7. Supervisors are responsible for taking disciplinary action on employees who abuse the fuel code and/or violate terms of use.

User Responsibilities:

1. Fuel code users are to use their fuel code for refueling DPS equipment only.
2. Fuel code users are to use their code only.
3. Fuel code users are not to use anyone else’s code other than their own.
4. Fuel code users are to report to their supervisor should they forget or misplace their code number. 
5. Defective codes are to be reported to the employee supervisor.