Control prior to Use:
Use is controlled through a combination of controls and internal Policies and Procedures. The Fleet Office authorizes a code in the PetroVend computer authorizing transactions on a per unit basis, per Department basis, and/or per transaction basis prior to issuing.

Review/Management Reports Available:
Reports are available to show fuel activity by code, unit, and Department.

Review Procedures:

Daily Review

1. Daily, the Fuel Code Administrator will review various reports provided by the PetroVend system. The Fuel Code Administrator will note any unusual activity for a vehicle.
2. The Fleet Office compiles a daily log of fueling activity. Unusual activity will be further investigated and responsible parties contacted.

Random Reviews

1. The vehicle’s supervisor/responsible party may be reviewed on a random basis.
2. The Fuel Code Administrator or reviewer(s) from the appropriate accounting office will interview the vehicle’s supervisor/responsible party and/or their supervisor to ascertain the department’s level of compliance with DPS Policies and Procedures.
   

Personal and/or unauthorized purchases will result in immediate cancellation of the Fuel Code and potential disciplinary action up to and including termination of employment.