To:   Transportation Employees

From:  Albert Samora, Executive Director of Transportation Services

Date:   August 25, 2021

RE:  Proof of COVID-19 Vaccination

 

All DPS employees must be fully vaccinated against COVID-19 by September 30th. You must prove you’re vaccinated by submitting a copy of your vaccination card to HR. You do not need to give it to your supervisor. HR is keeping the information in a confidential file, so no one else will be able to see your status, just those HR employees who are verifying what you provide.

 

INSTRUCTIONS FOR UPLOADING A COPY OF YOUR COVID-19 VACCINATION CARD

Log in to Employee Space and follow the below steps to upload your vaccination compliance or apply for a medical or religious exemption. 

•  Submit Documentation of Vaccine Completion: Upload a picture of your completed vaccination card using these instructions. Note: Only JPEG and PDF file types are allowed in the system.

• Lost your vaccine card? Click here to learn how to obtain your COVID-19 vaccine record. If you got your vaccination in Colorado, you can also download the myColorado App and click on the myVaccine Record section. The app may require additional log-in information to access the record the first time.

• Submit a request for a medical exemption: You and your medical provider will need to complete this form prior to uploading to Employee Space. Follow these instructions to upload your documentation.

• Submit a request for a religious exemption:  Complete this form to request religious exemption. Please note that all sections of the form must be completed, including a description of the sincerely held belief. Follow these instructions to upload your documentation. 

Medical accommodation documentation will be reviewed and approved by the Leave of Absence team. Religious exemption documentation will be reviewed and approved by the Employee Relations team. Approved requests will be shared with HR Partners and your manager. Your manager will not have access to your private information. Managers are responsible for determining appropriate steps for accommodation. Examples may include masking, regular testing, or other actions to ensure the safety and health of yourself, DPS students, and other staff. 

If you have specific concerns regarding your unique situation, please contact HR Connect by email at hr_connect@dpsk12.org or over the phone at 720-423-3900.

Note: HR Connect’s phone hours are 7:45 a.m.-noon Monday-Friday. Emails are responded to from 7:45 a.m.-4:30 p.m. Monday-Friday. Because HR Connect is experiencing a high volume of calls and emails right now, please check The Commons first for up-to-date information regarding the vaccine mandate and requirements for DPS.

 

IN-PERSON TECHNICAL SUPPORT

 

If you have trouble uploading your proof of vaccination, we will have in-person technical support. A support technician will be at the Hilltop Terminal on Tuesday, September 14th from 8:30 A.M. to 12:00 P.M. The support technician will then be at the Northeast Terminal on Thursday, September 16th from 8:30 A.M. to 12:00 P.M. Make sure you bring your vaccination card with you so the tech can help you upload it into the HR system.

 

If you are interested in receiving the vaccine, it is free and available to anyone in Colorado 12 years old and older. To get your vaccine, you can visit Denver Health clinics on a walk-in basis, or visit the State of Colorado’s vaccine website for more locations.

 

As a reminder, masks are now mandatory for every DPS employee. This includes people who are vaccinated. Both the vaccinated and unvaccinated must wear a mask at work. The only time masks are not required is when you are outside or if you are alone in your office, mechanic’s bay or cubicle.

Thank you,

 

Albert Samora

Executive Director of Transportation Services

Transportation@dpsk12.org